In this article, we share how to:
Create events to which your employees can register or to share event information.
The events module is managed in Commslab.
You can access Commslab through the Spencer back office. Click on Events and choose to Edit events. You'll be automatically redirected to Commslab.
Note: If you don’t have access to Commslab yet, please contact [email protected]
Create an event
Before creating your event, make sure you have at least 1 event category. Click here to learn how you can add and manage your event categories.
Create the event
Click Create event to start creating a new event.
Fill in the necessary data fields:
Event language: choose the language you want to create the event in
Name: give your event a name
Summary: summarize in one short sentence what your event is about
Category: select the correct event category from the list
Date and time:
choose the day, starting and finishing time
toggle the All day on if your event is 1 or more days
Format:
In Person - add a Location
Remote - add a link
Hybrid (both in person and remote) - add a location and a link
Other
Featured image:
Upload image: upload an image from your computer
Search images: search for images in the database (search is only supported in English)
Description: add content to your event using the editor
Click Create once you've entered all mandatory* fields.
After creating the event, you'll be able to continue working on the content and adjust settings.
Add translations
Go to the Translations tab and click on Auto translate.
Select one or more languages under Translations and click on Auto translate.
The languages will be automatically added.
Navigate through the different languages via the dropdown language menu.
Or use the Compare mode to see 2 languages next to each other to easily compare the content.
Update or change any event details and click Save changes to update your draft event.
Enable registrations
Go to the Registrations tab.
If you want your employees to register for the event, click Enable registrations and toggle the Enable registrations on. There's two options you can choose from:
Via Commslab: registrations are managed in the Spencer app
Registrations end at: add a date and time deadline for registrations
Max attendees: add a maximum of attendees for the event
Enable notes: toggle on to collect information from the attendee (this is an open text field that can't be customized)
External registration: registrations are managed via an external platform (such as Google Forms, Typeform, etc.)
Registration link: add the external form URL
Click Save to activate the registration settings.
Click Registration settings to change or update these settings.
Publish the event
Click Publish event to publish the event or choose Delete event to delete it.
Once the event has been published in Commslab, it will show in the Spencer back office under the Events tab.
In the Spencer back office, you can select an audience to make the event live in the app.
Click on the orange No Audience message and select your desired audience. Click Save and your event will be published in the app and be visible for your selected audience.
Update an event
A published event can be updated at any time.
Open the event in Commslab. Make the desired adjustments in the Basic info tab, the Translations tab and/or the Registrations tab. Click Update or Save changes to make sure the changes show in the app.
Manage registrations
If registrations via Commslab are enabled, the registrations can be managed in Commslab.
Open the event and open the Registrations tab.
You can consult the list of all registered attendees and Export them via a .csv file.
